What attracts students to study in Deutschland? In my opinion, one of the biggest factors apart from the quality of education is that most, if not all
German state universities charge NO TUITION FEES!
Alright, now, now, before you get all excited and jump off your seat, there are many steps that you need to follow before you can actually step into Germany to study!
I had to go through the hassle of fulfilling various admission criteria and countless trips to the Malaysian German Embassy before getting all the paperwork in ordnung (in order).
I hope this post will help all prospective students who wish to study in Germany.
Step 1: Verify that your current institute of higher education is recognized in Germany.
Click on the "Suchen" (search) tab, search for your country (Länderauswahl) - Malaysia. You can also search for your college or university by name.
H+ , H+/- are acceptable.
Step 2: Search for a degree program in Germany.
Step 3: Fulfill Application Requirements.
Bahasa Malaysia Certificates -> English/Deutsch
All academic documents for university application must be either in English or German (or French?). This should not be a problem for Degree and Pre-U certificates, but Malaysian school leaving certificates (Sijil Berhenti Sekolah + SPM certificate) are usually in Bahasa Malaysia.
In this case, you will need to engage the services of a certified translator. Unfortunately, you cannot do the translations yourself even if your Bahasa Malaysia skills are superb! (unless you are certified)
Translation cost per document is about RM 100, so be prepared to fork out RM 200 to translate both Sijil Berhenti Sekolah and SPM certificate. Once translated, you will need to get the German Embassy to certify the documents translated by your certified translator. CERTIFI-CEPTION!
Cost of Embassy translation validation = EUR 25 = RM 106.
Proof of Language Proficiency
If language of instruction of your course is in German, you will most likely need to pass the TestDaF (German B2-C1 level).
If language of instruction of your course is in English, you will need to show that your command in English is good enough via IELTS or TOEFL. For IELTS, band requirements usually vary between 6.0 to 7.0 (out of 9). Some universities do not require this, as long as you can show that your education has been completely in English for some number of years.
Cost of sitting an IELTS examination = RM 750
Certified Hard Copies of Academic Documents
Your application to the university will most likely require certified hard copies of your documents. I would recommend getting it done at the German Embassy rather than asking for a simple stamp and signature from your education institution. Make sure that you bring all your originals as proof.
List of hard copies to be certified:
1) University degree transcript (if applicable)
2) Pre-U transcript
3) Translated SPM and school leaving certificate
4) Language certificates (eg: IELTS)
5) Passport
You are able to get one set of documents certified for FREE at the German Embassy for each university that you are planning to apply to.You just need to be able to prove that you have been communicating with your prospective universities. Best way to do it is to print out your e-mail conversations for the relevant universities when you previously made inquiries regarding the courses available.
Each set of certified hard copies will be dog-eared, bound and stamped. Do NOT remove the bindings.
Step 4: Start the application process to the university of your choice.
Personally I would recommend applying to at least 3 different universities in order to increase your likelihood of being admitted. There are 2 ways of applying to German universities:
Direct
Some universities allow prospective students to apply directly, most probably through an online application portal, followed by sending certified hard copies of your documents.
UniAssist
Many other universities insist that foreign students must apply via UniAssist, a third party processing body that performs basic check on your degree/grades and converts your GPA to the German GPA scale.
Application fee for one university is EUR 75, and EUR 15 for subsequent universities. Assuming that you are applying to 3 different universities...
UniAssist application fee = EUR 75+15+15 = EUR 105 = RM 450
You will have to create an account, select the university and program of your choice, and then submit an application electronically. You will need to print out the form that you have just submitted online and send it...
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| Wait what? My thoughts exactly! |
...along with your certified hard copy of your passport and academic documents (already bound and stamped by the German Embassy) as well as a printout of a form to fill in your credit card details. There is no payment portal on the UniAssist website.
DHL courier fees to UniAssist = RM 155
Additionally, you may have to request the British Council (if you are taking IELTS) to send an additional copy of your IELTS certificate to UniAssist.
IELTS additional certificate + courier fees to UniAssist = RM 165
Step 5: Wait for the outcome from UniAssist and the University.
Processing of application by UniAssist takes up to 6 weeks, there is nothing much you can do about it but wait for the outcome via e-mail and snail mail.
An attempt at making a telephone conversation with UniAssist would be something like this:
Me: Hallo, ist das UniAssist?
UniAssist: Guten Tag!
Me: Hmm, Sprechen Sie Englisch?
UniAssist: Nein, keine Englisch! / Please use the contact form on our website...
Me: ...
Reminder: UniAssist uses the modified Bavarian formula to convert your grades to German GPA. Previously I discovered calculation errors by UniAssist, hence it is crucial to double-check the results.
Once UniAssist processes your application, you can expect to receive a reply from the universities within a few weeks.
If everything goes well, you will receive the long-awaited "Zulassungsbescheid" (Letter of Admission) from the University. If you receive more than one admission offer, it would be great to decide as soon as possible and inform the other universities that you would like to decline their offers so that the slot can be given to other students.
Step 6: Proof of Financial Stability.
In order to study in Germany, foreign students must show proof of financial stability. Assuming that your course is 1 year or longer, you will need to show that you have at least EUR 8040 in a German bank account, specifically a Blocked Account in Deutsche Bank. Alternatively, you could also show that you have been granted a scholarship to study in Germany. Money in Malaysian bank accounts or Fixed Deposits are not accepted.
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| "Hier bitte, acht tausend vierzig, in bar!" |
A Blocked Account limits your withdrawal to EUR 670 per month, which totals to EUR 8040 for 1 year. Note that this statutory amount may change from time to time.
Once the application form has been completed, you will need to visit the German Embassy to stamp the form.
Cost to stamp Blocked Account form = EUR 20 = RM 84
You will then need to send the form to Deutsche Bank in Germany in order to open the account. The Deutsche Bank branch in Kuala Lumpur is for businesses only and is unable to help students with opening a Blocked Account.
DHL courier fees to Deutsche Bank Germany = RM 155
The Blocked Account is ready about 2 weeks after Deutsche Bank Germany receives the application form. An e-mail will be sent to inform you that the account is open and that you can now deposit the statutory amount. In my case, total amount sent was EUR 8040 + EUR 50 (processing fee) = EUR 8090. You will receive a second e-mail that confirms receipt of the money in your Blocked Account. This second confirmation note is needed for Student Visa application.
Step 7: Visa Application and Collection.
The final hurdle to Germany - Student Visa. By now you are already an expert in paperwork, so this step should be relatively easy.
Make an appointment, bring my documents, passport and photo...right?
That's right, but please take note...
Appointment System
Effective 15 June 2015, appointments must be made for Visa applications. Each appointment slot is 20 minutes, and considering that German Embassy opening hours is 9am-12pm every weekday and additionally 1-3pm on Thursdays, appointment slots are very limited.
To be precise, 9 slots per weekday x 5 + 6 slots on Thursday afternoon = 51 slots per week.
Appointment is tied to your passport number, so it is strongly advised to book early. During peak period (2-3 months before the start of semester), slots for an entire month may even be full.
Photo
White background, don't show your teeth! :)
As always, bring your originals, along with 2 copies of your documents. Separate the documents into 3 stacks, Original, Copy 1 and Copy 2.
Cost of Student Visa = EUR 60 = RM 254
According to the Embassy, Student Visa takes 6-8 weeks to process. In my case, it took exactly 1 month after which I was notified via e-mail. No appointment is needed for Visa collection, and make sure to bring along your collection receipt that you get upon submission of Visa application as well as your travel insurance and passport.
In summary, although German tertiary education is free, significant amount of preparation and paperwork are necessary. Total cost of getting a language certificate, translations, German Embassy certifications, and courier fees amounts to over RM 2000. It is advised to begin Step 1 at least 6 months before the official start date of the semester.
Thanks for reading such a long post! Hopefully you have found this guide useful and don't forget to share :)
Liebe Grüße,
Techies